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Customer Service Co-ordinator

Reports to: Head of Product Development

Working at Green Rewards is interesting, exciting and not without its share of challenges. It’s a can-do culture - you need to be solutions oriented with a positive approach to life and work. We’re a very friendly, small team, although expanding nicely. We’re now looking for someone to help drive our customer service approach across all our projects. You will most likely either have relevant training and be looking for your first substantive role, or already be working in the field and be keen to take more responsibility quickly. Given our industry, a commitment to environmental sustainability is essential. Based in Clapham, you can find out more about us on our websites.

Job Overview

We need someone to support our team to contribute to the frontline delivery of a number of behaviour change campaigns. You’ll need to be self-motivated, able to work on your own initiative and have a good understanding of how to deliver excellent customer service, via social media, email and over the phone.

You will need to learn a lot about our platform and product and quickly pick up the nuances of our member groups to understand their needs. You need to have a process focused mind-set and be enthusiastic about our ethos and projects. Every day will be different and we will train you in what we do and why, but you must already have the commitment and drive.

Key Tasks

  • Delivering excellent customer service to inbound phone calls, emails and written correspondence member enquiries and escalating issues when necessary.
  • Hosting regular customer service review meetings with project and communications teams so the company can better respond to enquiries.
  • Developing proactive strategies and approaches to regular enquiries to minimise the number of contacts that are made.
  • Running our voucher award and ordering processes, making sure customers and winners receive their orders correctly.
  • Be able to quickly grasp our Customer Management System in order to amend customer accounts, add points to accounts and change account settings.
  • Keeping accurate records of contacts made by customers and required response.
  • Other tasks including office administration and filing.
  • Assisting the project delivery team on an ad hoc basis, attending events, client meetings and supporting our schemes when required.

Essential Attributes

  • Excellent spoken and written English and the ability to communicate with customers and respond concisely and accurately to enquiries.
  • Proven ability to create rapport with others in a customer service environment.
  • High level of computer literacy and sound understanding of using social media and CMS.
  • Superb attention to detail - but always able to see the bigger picture.
  • Strong project and time management skills in order to successfully manage a number of competing priorities.
  • Good on procedures and processes – able to follow and contribute to how we do things.
  • Good interpersonal skills, and confident talking to a wide range of audiences.
  • Able to learn new systems quickly.
  • A creative mind-set, able to support the development of novel communication approaches and think forward about how to improve processes, anticipate problems and maintain audience interest.
  • You will have work experience in relevant roles and be ready and able to quickly take ownership of everything involved in this role. It’s likely you’ll be educated to degree level and will be able to demonstrate a real interest in what we do.

This job description is not exhaustive and is liable to review following discussions with the post holder. The post holder will be expected to undertake any other reasonable duties as requested by his/her manager.

Main terms of employment

Salary: £18,000 per annum

Holidays: 22 days per annum

Probationary period: 3 months

Other benefits:

  • On successful completion of your probationary period, you will be eligible to participate in the Company’s EMI Share Option Scheme in accordance with the Rules of the Scheme.
  • On successful completion of your probationary period, you will be eligible to participate in the Company's salary bonus scheme.
  • Participation in our JUMP employee rewards scheme.
  • An additional day’s holiday for every year you spend with the company, up to a maximum of 10 days.
  • Office fruit, tea, coffees etc.

For more information or to apply then please send your CV and cover letter explaining why this is the role for you to [email protected].

Application deadline Midnight Wednesday 4th April.

For more sustainability jobs please head to

Working for Green Rewards is Rewarding

As you'd expect! All employees are encouraged and rewarded for recycling, travelling sustainably and taking steps to improve their wellbeing through our very own JUMP scheme. To learn more about these schemes, which we run for universities and businesses, head over to There's also the staff bonus scheme, an extra day holiday for every year you're with us (that's in addition to the standard holiday!) and a constant supply of fresh fruit.

Our Head of Communications says:

Working at Green Rewards is like having a new job everyday. We're still quite a small, tight-knit team so from day to day we all muck in together and help each other out. One day I'll be planning a ministerial visit to one of our schemes and the next I'll be discussing the features we'd like to add to our web platform with our tech team. There's a great atmosphere in the office as we're all encouraged to think creatively and share our ideas - it creates a real sense of camaraderie. Our clients benefit from this too as we're always flexible and willing to try new things.

Want to join the team?

Head over to our jobs page where we advertise all current vacancies.

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